Regular & Continuous Secretarial Work
Secretarial routine nature work includes—
- Maintenance and updation of all statutory registers
- Preparation of Notice, Agenda, Attendance Sheet and Minutes of each Board Meeting, Committee of Directors Meeting (wherever applicable) and Shareholders Meeting
- Maintenance of Disclosures of Interest and Certificates for non-disqualification of every Directors
- Noting of business transactions requiring Committee of Directors/ Board/ Shareholders Processes like, Corporate Loans and Investments, Legal Agreements, Disclosure of Related Party Transactions, business tie-ups, etc.
- Adhering to compliances as mandatorily required under Secretarial Standards
- Liaisoning with Registrar or Regional Director to execute any services listed in this proposal
- Transfer/ Transmission of any shares excluding foreign investor
- Performing Annual Due Diligence in order to verify and remove any discrepancy noticed
- Half yearly review of Related Party Transactions/ Mapping
- Any Addition/ Deletion/ change of Designation in the present structure of Board and one level below the Board
- Any change of Auditor of the Company
- Compliances pertaining to issue and stamping of equity and debt instruments
- Any other regular and routine nature of secretarial compliances
Mandatory Statutory Filings
- Drafting of Directors Report based on financials provided, Annual Return, extracts of Annual Return
- Filing, certification and uploading of Annual Accounts and Annual Return with ROC excluding XBRL, which if required and agreed, will be charged separately
- Appointment of Statutory Auditor/Internal Auditor/Cost Auditor/Secretarial Auditor, wherever required.
- Certification and filing of any forms with Registrar which is required to be done as a part of Board or Shareholder process